Players who withdraw by providing written notice to the CoMBA Administrator prior to July 1 shall receive a full refund less a $50 administration fee.
Withdrawals after July 1 but prior to the first scheduled team practice may be eligible for a partial refund, less:
The $50 administration fee; and
Any non-recoverable expenses already incurred on behalf of the player (including league registration fees, uniform costs, loss of registration from waitlist and administrative expenses).
Refunds at this stage are not guaranteed and will be considered only where circumstances justify an exception to the standard registration commitment.
Once the season has commenced (defined as the first scheduled team practice or event), registration fees are considered committed and non-refundable.
Exceptions may be considered only in the following circumstances:
A season-ending injury supported by a physician’s written documentation prior to the leagues first full seeding round;
Relocation outside the region prior to the leagues first full seeding round;
Exceptional hardship circumstances, at the discretion of the Board.
Minor injuries, scheduling conflicts, preference changes, or loss of interest shall not qualify for a refund.
Where an exception is granted:
Refunds shall be prorated;
Non-recoverable expenses shall be deducted;
The decision of the Board shall be final.
CoMBA recognizes the importance of mental health. Refund consideration for documented mental health circumstances will require:
Written confirmation from a qualified healthcare professional indicating inability to continue participation for the remainder of the season.
Short-term absences or elective withdrawal for non-medical reasons will not qualify.
CoMBA establishes these deadlines because:
Team registration and league fees are payable to Calgary Minor Basketball Association shortly after the registration deadline;
Gym space and facility bookings are secured and paid in advance;
Team composition and scheduling stability are critical to participant experience.
Accordingly, registration constitutes a commitment to the full season.
Registration in the CoMBA Spring League constitutes a commitment for the full spring season, including practices beginning in April and tournament participation in May and June.
Players who withdraw in writing to the CoMBA Administrator prior to April 1 shall receive a full refund less a $50 administration fee.
Withdrawals after April 1 but prior to the first scheduled tournament weekend may be eligible for a partial refund, less:
The $50 administration fee;
Tournament entry fees already paid;
Any non-recoverable expenses incurred on behalf of the player (including uniforms, facility bookings, loss of waitlisted players or administrative costs).
Refunds during this period are not guaranteed and are subject to review.
Once the first tournament weekend has commenced, registration fees are non-refundable.
Exceptions may be considered only in the following circumstances:
A documented season-ending injury supported by written medical confirmation;
Relocation outside the region;
Exceptional hardship circumstances, at the discretion of the Board.
Minor injuries, scheduling conflicts, preference changes, team placement dissatisfaction, or loss of interest shall not qualify for a refund.
Where an exception is granted:
Refunds shall be prorated where appropriate;
All non-recoverable expenses shall be deducted;
The decision of the Board shall be final.
Refund consideration for documented mental health circumstances will require written confirmation from a qualified healthcare professional indicating inability to participate for the remainder of the spring season.
Short-term absences or elective withdrawal will not qualify for refund.
Spring League registration deadlines are firm because:
Tournament entry fees are payable immediately upon team confirmation;
Gym time and practice facilities are pre-booked;
Team rosters are finalized in advance of competition;
Competitive balance and team stability are essential to participant experience.
Accordingly, registration represents a firm seasonal commitment.
(Tykes Program - 8-10 Week Session)
Registration in the CoMBA Tykes Program constitutes a commitment for the full program session.
Due to limited capacity and an active waitlist, each registered participant occupies a space that cannot be easily replaced once the program has commenced.
Players who withdraw in writing to the CoMBA Administrator at least seven (7) days prior to the first scheduled session may receive a full refund less a $25 administration fee.
Withdrawals made within seven (7) days of the program start may be subject to deduction of non-recoverable administrative costs.
Once the program has commenced (defined as the first scheduled session), registration fees are non-refundable.
Exceptions may be considered only in the following circumstances:
A documented medical condition or injury preventing participation for the remainder of the program;
Relocation outside the region within the first 2 weeks of programming;
Exceptional hardship circumstances at the discretion of the Association.
Where an exception is granted:
Refunds may be prorated;
A minimum administrative fee shall apply;
The decision of the Association shall be final.
CoMBA recognizes that young participants may require time to adjust to a new activity. Families are encouraged to allow children to attend multiple sessions before determining whether the program is a good fit.
Short-term hesitation, initial nervousness, or lack of immediate engagement shall not qualify for refund.
The Tykes Program maintains a waitlist and operates at limited capacity. When a participant withdraws after the program has begun, that space often cannot be filled and impacts program sustainability and access for other families.
Accordingly, registration is intended as a firm seasonal commitment.
(Camps, Skills Academies, Development Sessions)
Registration in any CoMBA Camp or Academy program constitutes a firm commitment to participate in the full program session.
Due to limited capacity, advance facility bookings, and contracted coaching commitments, program costs are incurred immediately upon registration.
All Camps and Academies registrations are non-refundable.
By completing registration, participants acknowledge and accept that fees are final and non-transferable.
The only circumstance under which a refund may be considered is:
A documented medical condition or injury that prevents participation for the entire duration of the registered program.
In such cases:
Written confirmation from a licensed medical professional must be provided;
Refunds, if approved, will be prorated from the date documentation is received;
A minimum $25 administrative fee shall apply;
Any non-recoverable expenses incurred by the Association shall be deducted;
The decision of the Association shall be final.
Minor injuries, scheduling conflicts, loss of interest, dissatisfaction with program content, weather conditions, or change of plans shall not qualify for refund.
Program registrations are non-transferable to another participant.
Requests to transfer to a different session may be considered only if:
Space is available; and
The request is made prior to program commencement.
Approval is not guaranteed.
If CoMBA cancels a Camp or Academy due to insufficient enrollment, facility closure, or unforeseen circumstances, a full refund or program credit will be issued.
Camps and Academies require:
Advance gym bookings and facility deposits
Contracted coach commitments
Equipment preparation
Administrative planning
Once registration closes, these costs are committed regardless of attendance.
Accordingly, registration represents acceptance of these financial commitments.